Maintenance

Every Month:

Test and reset all ground-fault (GFCI) outlets.
Check furnace filters.
Check all fire extinguishers.
Check all emergency lights.
Check clocks.

Every 6 Months (at time change):

Conduct a staff fire drill.
Exterior:

Check all sidewalks, stair treads, and hand rails. (bulging, excessive cracks, caulking problems?).
Check outside lighting (appropriate timing, burnt out bulbs?).
Check doors and locks (smooth operation, functioning accessibility features, all keys work, evidence of tampering, etc.?).
Check the roof (cracks, missing shingles, rust?).
Check and clean gutters (bent, cracked, clogged?).
Check foundations (cracks?).
Check building exterior, doors, windows, caulking (cracks, graffiti, vandalism, dirty?).
Check bookdrops (locks, paint, hinges?).
Check the parking lot pavement (worn lines, faded signage, potholes?).
Check all signage (worn, illegible, outdated, inaccurate?).
Check marquee (burnt out bulbs, adequate letters, paint).
Check flag and pole (worn, faded, tattered, rope condition, lighting?).
Check landscaping (weeds, overgrown shrubbery, dead or dying trees, grass in sidewalk?).

Interior:

Exits (clear of obstacles, exit light functions?).
Test all smoke detectors and replace their batteries.
Check all emergency lights.
Replace batteries in all flashlights, emergency radios, and emergency exit alarms.
Replace all clock batteries.
Check currency of emergency numbers at phones.
Check emergency signage and evacuation maps (worn, illegible, outdated, inaccurate?).
Check first-aid kits (missing or dated supplies?).
Show staff members location of alarm buttons, fire extinguishers, water valves, steam valves, gas valves, fuel oil valves, etc.
Make sure the mechanical room is clean, uncluttered, and free of flammable materials.
Check for overloaded outlets and extension cords.
Check windows (cracks, vandalism, dirty?).
Check bathrooms (adequate hot and cold water, damaged fixtures, water damage, graffiti, damaged tiles, worn caulking, etc.?).
Check interior lighting (appropriate timing, burnt out bulbs?).
Check foyer and stairwells (cluttered, dirty?).
Check kitchens (adequate hot and cold water, pests, damage, water damage?).
Check all carpeting and flooring (torn, worn, stained, faded, dirty?).
Check water fountains (function correctly, adequate water pressure, water damage, stains?).
Check public phone (functions correctly, graffiti?).
Ceilings (damp spots, stains, damaged, dirty?).
Check all signage (damaged, worn, faded, illegible, outdated, inaccurate?).
Check trash receptacles (adequate number and placement, reasonably clean?).
Check furniture and equipment (damaged, worn, faded, inadequate, broken?).
Check walls (chipped, peeling, faded, water damage?).
Check storage areas (safe, neat, no unneeded materials?).

Every Year:

Have first-aid responders trained.
Have professional elevator inspection.
Have professional smoke, fire, and security alarm inspections.
Have professional HVAC inspection.
Have professional roof inspection.