The State Library administers three circulating programs to interested Kentucky public libraries. These programs offer library materials in a wide array of titles, genres, and languages that public libraries can use to meet the needs of their communities without expending their own budget resources.
CD Audiobook Program
The State Library provides CD audiobooks to interested public libraries. These audiobooks circulate for a maximum of four months. The receiving library can select the number of audiobooks (from 10 to 40) and the variety of genres to include.
Large Print Books Program
The State Library provides large print books to interested public libraries. These large print books circulate for four months. The receiving library can select the number of large print books (from 50 to 250) and the variety of genres to include. If receiving 250 books, the collection will be broken into two separate shipments of 125 books on consecutive weeks.
LOTE (Language Other Than English) Collections Program
The State Library provides collections of materials published in languages other than English to interested public libraries. Currently, there are eight collections of Spanish language materials. Collections in other languages are planned for future development. These collections circulate for four months.
All State Library Lending Collections are shipped through the KYVL Courier. For questions about the KYVL Courier, please contact the Kentucky Virtual Library: kyvl@ky.gov; 844-400-5985 (toll-free).
Participation Instructions
What to do when it is time to send back my collection . . .
When it is near the end of the circulation period, gather the collection together.
Please inspect all items before returning the collection to the State Library. For CD audiobooks - be sure that all discs are in order, in the audiobook sleeves and in the correct audiobook cases and that all cases are closed before boxing them up to be shipped. For books – check for obvious damage. If damage is found, please contact Deborah.Hibbard@ky.gov
If your patron loses or damages an audiobook or book, please let us know and we will send you an invoice for replacement costs if applicable. In turn, you can charge your patron for the lost or damaged item.
If your patron loses a disc from an audiobook, please return the audiobook to us with a note explaining the situation. If your patron loses 2 or more discs, please let us know and we will send you an invoice for replacement costs. In turn, you can charge your patron for the lost discs.
What to do when I receive my collection . . .
When a new collection is sent, the library will receive an email that includes a detailed packing slip for the new collection.
When the new collection arrives, please be sure that you have received all of the items listed on your packing slip.
All KDLA items have barcodes that may be used in any library's system.
When readying the items for use in your collection, please do not use anything that adheres to the book jackets or audiobook cases (barcodes, stickers, pockets, etc.) or write on any of our materials. Large print books have a sticker in the back of the book that patrons or staff can initial to track which books have been read.
If some of the items are still checked out to your patrons, please return the rest of the collection as scheduled and notify the State Library of the missing items. The due dates for those items will be extended. As the items are returned to your library, they can be sent back to the State Library through the KYVL Courier in the green courier bags.
What happens if my collection is late returning to the State Library?
Having some overdue/lost materials does not impact participation in the program as long as materials are returned, materials are paid for or replacement costs have been negotiated.
If the collection is not returned before it is due, you will receive an overdue notice. The State Library does not charge overdue fees but does charge replacement costs for items not returned. The overdue notice is merely a reminder to return the collection.
If the collection or parts of the collection are overdue for more than 28 days, you will receive a second overdue notice. After 45 days, an invoice for replacement costs will be created unless some other provision has been made. All replacement costs will be waived if materials are returned to the State Library.
Questions?
For additional information, please contact Deborah Hibbard at Deborah.Hibbard@ky.gov.
Materials Suggestion
Do you have a suggestion for an addition to our collections or material that you would like to donate? Please let us know using the State Library Materials Suggestion form.