Local Records Program Grants

​​​​​​​​​​The Local Records Program distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conse​​rvation. Funds are awarded twice annually, and any local government agency is eligible to apply.

FY 2025​ (Cycle 1) Grant Progr​​am Schedule

​Updates to be provided shortly.  

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FY 2024​ (Cycle 2) Grant Progr​​am Schedule

July 3: Cycle opens

July 3 - August 4: Bid specification period (identify records)

August 7 - September 8: Application period (advertise, obtain bids, fill out/submit application)

September 8: FY24C2 ​​​​Application deadline

November 8: LR Grant Review Committee evaluates grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

January 18, 2024​: State Libraries, Archives, and Records Commission makes grant awards

​All applicants m​​ust comply with State and Local procurement requirements as part of the grant application process.

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Grant Applicatio​​n Materials

• Grant Guidelines
  
• Grant Application
  
• Invitation for Bid
  
• Codification Invitation for Bid
  
• PM 2021-01 Codification Steps Policy for Kentucky Cities and Counties​

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Applications will be reviewed by the Local Records Gra​nt Review Committe​​e​. This committee is comprised of members who are familiar with local government and who have expertise in archives and records management. They will review the applications and make a recommendation to the State Libraries, Archives, and Records Commission​​ who will make a final recommendation to the Commissioner of the Department for Libraries and Archives.​

Grant Recipi​​ent Materials

• Vendor Notification Letter / Vendor Obligation Statement
  

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Guidance Docum​​ents

• Local Records Grant Program
• Grant Project Status Report
• Local Records Grant Application Checklist

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Grant Training for County Cle​​rks

• PowerPoint Training Specific to County Clerk Offices

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Vend​ors

• Micrographics Vendors
  
• Digitization Vendors​
• Preservation Vendors​
• Codification Vendors
  
• Equipment-Shelving Vendors
  
• Digital Image Transfer Policy​
  
• Codification Services Vendor Application​​

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Vendors wishing to be included on the Vendor Lists, please respond to the following questionnaire:  Vendor List Surve​y

* Please note that KDLA makes this list available as a courtesy and assumes no responsibility for further updates. Should links, contact information, etc., change, or for questions or assistance, please contact Julian Adams (julian.adams​@ky.go​​v) with the updated information.​

(Click on the image below to get a full size PDF version)​​

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If you have any additional questions, please contact your Local Records Branch Regional Administrator.

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Recent Grant A​​wards for 2018 - 2024​

• FY 2024​ Cycle 1​ Local Records Grant Award​s
  
• FY 2023 Cycle 2 Local Records Grant Award​​s
  
• ​FY 2023 Cycle 1​ Local Records Grant Award​s
  
• FY 2022 Cycle 2​ Local Records Grant Awards
• FY 2022 Cycle 1 Local Records Grant Awards
• FY 2021 Cycle 2 Local Records Grant Awards
• FY 2021 Cycle 1 Local Records Grant Awards
• FY 2020 Cycle 2 Local Records Grant Awards
• FY 2020 Cycle 1 Local Records Grant Awards
• ​FY 2019 Cycle 2 Local Records Grant Awards
• ​FY 2019 Cycle 1 Local Records Grant Awards
• FY 2018 Cycle 2 Local Records Grant Awards
• FY 2018 Cycle 1 Local Records Grant Awards

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Questions?​​

​If you have a question about KDLA's Local Records Grant Program, contact Drew Preston​ or by phone at 502.330.4986.