Kentucky Department for Libraries and Archives

Local Records Program Grants

​​​​​​​The Local Records Program distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conse​​rvation. Funds are awarded twice annually, and any local government agency is eligible to apply.


FY 2024​ (Cycle 1) Grant Progr​​am Schedule

January 3: Cycle opens

January 3 - February 3: Bid specification period (identify records)

February 6 - March 10: Application period (advertise, obtain bids, fill out/submit application)

March 10: FY24C1 ​​​​Application deadline

May 10: LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

June 8: State Libraries, Archives, and Records Commission makes grant awards

June 12​: Award notifications are sent to grant applicants


FY 2023 (Cycle 2) Grant Program Sch​​edule

July 5: Cycle opens

July 5 - August 1: Bid specification period (identify records)

August 2 - September 2: Application period (advertise, obtain bids, fill out/submit application)

September 2: FY23C2 Application deadline

October 31: LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

December 8: State Libraries, Archives, and Records Commission makes grant awards

Dec​ember 12​: Award notifications are sent to grant applicants


All applicants m​​ust comply with State and Local procurement requirements as part of the grant application process.


Grant Applicatio​​n Materials


Grant Recipi​​ent Materials


Guidance Docum​​ents


Grant Training for County Cle​​rks


Vend​ors


Applications will be reviewed by the Local Records Grant Review Committe​​e​. This committee is comprised of members who are familiar with local government and who have expertise in archives and records management. They will review the applications and make a recommendation to the State Libraries, Archives, and Records Commission​​ who will make a final recommendation to the Commissioner of the Department for Libraries and Archives.


(Click on the image below to get a full size PDF version)​​

Local Records Regional Administrators

If you have any additional questions, please contact your Regional Administrator or the Local Records Branch Manager, Nicole Bryan at 502-564-1745 or nicole.bryan@ky.gov.


Recent Grant A​​wards for 2018 - 2023​


Questions?​​

​​If you have a question about KDLA's Local Records Program, contact Nicole Bryan at (502) 564-1745 or by email: nicole.bryan@ky.gov