Local Records Program Grants

​​​​​​​The Local Records Program distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conse​​rvation. Funds are awarded twice annually, and any local government agency is eligible to apply.

FY 2024​ (Cycle 2) Grant Progr​​am Schedule

July 3: Cycle opens

July 3 - August 4: Bid specification period (identify records)

August 7 - September 8: Application period (advertise, obtain bids, fill out/submit application)

September 8: FY24C2 ​​​​Application deadline

November 8: LR Grant Review Committee evaluates grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

December 14: State Libraries, Archives, and Records Commission makes grant awards

FY 2024​ (Cycle 1) Grant Progr​​am Schedule

January 3: Cycle opens

January 3 - February 3: Bid specification period (identify records)

February 6 - March 10: Application period (advertise, obtain bids, fill out/submit application)

March 10: FY24C1 ​​​​Application deadline

May 10: LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

June 8: State Libraries, Archives, and Records Commission makes grant awards

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All applicants m​​ust comply with State and Local procurement requirements as part of the grant application process.

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Grant Applicatio​​n Materials

• Grant Guidelines (new)
  
• Grant Application (new)
• Invitation for Bid (new)
  
• Codification Invitation for Bid (new)
  
• PM 2021-01 Codification Steps Policy for Kentucky Cities and Counties​ (new)
  

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Grant Recipi​​ent Materials

• Vendor Notification Letter / Vendor Obligation Statement (new)
  

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Guidance Docum​​ents

• Local Records Grant Program
• Grant Project Status Report
• Local Records Grant Application Checklist

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Grant Training for County Cle​​rks

• PowerPoint Training Specific to County Clerk Offices

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Vend​ors

• Certified Micrographics Vendors
• Codification Vendors
• Digital Image Transfer Policy​
  
• Codification Services Vendor Application​​ (new)
  

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Applications will be reviewed by the Local Records Grant Review Committe​​e​. This committee is comprised of members who are familiar with local government and who have expertise in archives and records management. They will review the applications and make a recommendation to the State Libraries, Archives, and Records Commission​​ who will make a final recommendation to the Commissioner of the Department for Libraries and Archives.

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(Click on the image below to get a full size PDF version)​​

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If you have any additional questions, please contact your Regional Administrator or the Local Records Branch Manager, Nicole Bryan at 502-564-1745 or nicole.bryan@ky.gov.

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Recent Grant A​​wards for 2018 - 2023​

• FY 2023 Cycle 2 Local Records Grant Award​​s
  
• ​FY 2023 Cycle 1​ Local Records Grant Award​s
  
• FY 2022 Cycle 2​ Local Records Grant Awards
• FY 2022 Cycle 1 Local Records Grant Awards
• FY 2021 Cycle 2 Local Records Grant Awards
• FY 2021 Cycle 1 Local Records Grant Awards
• FY 2020 Cycle 2 Local Records Grant Awards
• FY 2020 Cycle 1 Local Records Grant Awards
• ​FY 2019 Cycle 2 Local Records Grant Awards
• ​FY 2019 Cycle 1 Local Records Grant Awards
• FY 2018 Cycle 2 Local Records Grant Awards
• FY 2018 Cycle 1 Local Records Grant Awards

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Questions?​​

​​If you have a question about KDLA's Local Records Program, contact Nicole Bryan at (502) 564-1745 or by email: nicole.bryan@ky.gov