Kentucky Department for Libraries and Archives

Circulating Large Print Program Procedures

  • Each library can select the number of large print books (from 50 to 250) and the variety of genres it would like to receive in its collection.
  • The large print books are checked out to the library for a period of 4 months.
  • A detailed packing slip will be emailed to the library.
  • Circulating Large Print Collections are shipped through the KYVL Courier. Collections larger than 175 books will be sent in two separate shipments. For questions about the KYVL Courier, please contact the Kentucky Virtual Library:, 844-400-5985 (toll-free).
  • Each individual large print book is considered an interlibrary loan, and your library will be responsible for replacement charges for any lost or damaged large print book.

What to do when I receive my collection . . .

  • When a new collection is sent, the library will receive a detailed packing slip by email for the collection, and if applicable, a list of any large prints the library still has from the previous collection.
  • The large print books have barcodes that may be used in the library's system.
  • When readying the large prints for use in your collection, please do not use anything that adheres to the covers (barcodes, stickers, pockets, etc.) or use permanent markers on the covers.

What to do when it is time to send back my collection . . .

  • You should receive an email reminder at least 1 week before the collection is due.
  • When it is near the end of the circulation period, gather the collection together.
  • If some of the large prints are still checked out to patrons, please return the rest of the collection as scheduled and notify the State Library of the missing books. As those books are returned to your library, they can be sent back to the State Library by USPS.
  • Please inspect all large print books before returning the collection to the State Library. Be sure that the green cards are in the pockets and there is no damage to the book.
  • If your patron loses or damages a large print book, please let us know and we will send you an invoice for replacement costs. In turn, you can charge your patron for the lost or damaged large print book.
  • Box up the large print collection and send it pack to the State Library via the USPS Free matter for the Blind and Handicapped.

What happens when my collection is late returning to the State Library?

  • Having some overdue/lost materials does not impact participation in the program as long as materials are returned, materials are paid for or replacement costs have been negotiated.
  • If the collection is not returned before it is due, you will receive an overdue notice. The State Library does not charge overdue fees, but does charge replacement costs for items not returned. The overdue notice is merely another reminder to return the collection.
  • If the collection or parts of the collection are overdue for more than two months, you will receive an invoice for replacement costs unless some other provision has been made. All replacement costs will be waived if materials are returned to the State Library.


To sign up, you just need to fill out a Participation Form​​ (PDF) and return it to the LT Coordinator. 


Please contact Deborah Hibbard at