Records Management

​​​​​​​​​​​​Overv​​iew

Every office creates records, whether in paper, film, electronic or in some other format; the effort in maintaining these can be a burden. The Records Management Services at KDLA can help organizations decide which ones to keep and which ones to destroy in accordance with the requirements of Kentucky’s State ​Archives and Records Act, KRS 171.410-171.740.

Click here to see a full list of our fees​

Records ​Management​​ Services

• Electronic Records Management Services​
• Local Government Records Services
  
• Local Records Program Grants
  
• Local Records Emergency and ​Disaster Assistance Grant​
• State Government Records Services
  
• Archives and Records Management Division Fees​
  

Records Retention Schedu​​les

• Local Government Records
  
• State Government Records​
  

Records Retention Fo​​rms

• Box Labels (for use with Avery 6878 label paper) [PDF] [Word]
• Records Transmittal Form [PDF​]
• Records Destruction Certificate [PDF]
• Record Request Form​​
  
• Records Description and Analysis Form
• Electronic System Description For​m
  

Records Retenti​​on Guidelines

• ​​Retention Scheduling Guidelines
• Records Retention Scheduling (Local Records Branch)
• Destruction​ Guidelines
• Emergency/Disaster Preparedness (Local Records Branch)
• Preservation Checklist for Government Officials​​​

Understanding Rec​​ords Management

• Managing Government Records
• Benefits of Records Management (Local Records Branch)
• Electronic Records
  
• Records Transfer
  
• Records Destruction
  
• Records Destruction (Local Records Branch)
• Records Preservation​
  
• Telework and Records (Local Records Branch)

State Libraries, Archives, a​​nd Records Commission

• State Libraries, Archives, and Records Commission​
  
• State Archives and Records Management Advisory Committee​
  
• Electronic Records Working Group
  
• State Historical Records Advisory Board​​​​​
• University Archives and Records Advisory Committee
  
• Advisory Committee on the General Schedule
• Local Records Gra​nt Review Committe​​e​​​

Cont​​acts

• State Agency Records Management Contacts​
  

Questions?​​​​​

For general questions about KDLA’s Records Management Services or specific questions about State or Local ​Government Records, contact Cathrine Gile​s​ via email at cathrine.giles@ky.gov or by phone at (502) 564-​1702.