Records Management

Overview

Every office creates records, whether in paper, film, electronic or in some other format; the effort in maintaining these can be a burden. The Records Management Services at KDLA can help organizations decide which ones to keep and which ones to destroy in accordance with the requirements of Kentucky’s State Archives and Records Act, KRS 171.410-171.740.

Archives and Records Management Division Fees

Electronic Records Branch

Resources for state and local government agencies regarding the use of information technology in their archival and records management.

Local Records Branch

Resources for local government agencies within the Commonwealth.

State Records Branch

Resources for state government agencies within the Commonwealth.

Records Management Guidelines

Guidelines for retention scheduling, records transfer, records destruction, and other records management.

Records Retention Schedules

Records Management Forms

Box Labels (for use with Avery 6878 label paper) [PDF] [Word]
Records Transmittal Form [Instructions]
Records Destruction Certificate
Record Request Form
Records Description and Analysis Form
Electronic System Description Form

Records Management Training

These are upcoming scheduled trainings. To schedule a training, please contact your Records Analyst (state agencies), your Regional Administrator (local agencies), or the Electronic Records Analyst (electronic records). All times are in Eastern.

State Agencies

Local Agencies

April 8 @ 10:00 a.m. (virtual)

Electronic Records

February 18 @ 2:00 p.m. (virtual): Email Deleting Workshop

Questions?

For questions about state records management: cathrine.giles@ky.gov or 502.564.1702

For questions about local records management: andrewd.preston@ky.gov or 502.330.4986

For questions about electronic records management: electronic.records@ky.gov or 502.564.1707