Electronic Records Management

​​​The Electronic Records Management Branch (ERM) provides guidance, training, and technical support to state and local government agencies regarding the use of information technology in their archival and records management. The Branch assists government agencies, advisory bodies, and work groups on information policy, imaging, and technical standards. The Branch also endeavors to educate such bodies on requirements for archival and records management as they relate to information resources planning, management, and appropriations.

Records Manageme​​nt Services

• Records Scheduling:
  ERM works with the other branches in the Archives and Records Management Division in the records retention scheduling process, particularly as relates to electronic records. The Branch is responsible for the creation of:
  
  
• E​lectronic System Description Form - descriptions can be found at the end of agency retention schedules on S​tate Records Retentio​n Schedules.
  
  
• General Schedule for Electronic and Related Records - this schedule describes the records that are common to electronic systems used by state and local government agencies.
  
  

• Training Services:
  ​ERM trains state employees on electronic records management issues policy, procedure, and best practioces. Contact Electronic.Records@ky.gov​​ for in-person and Zoom trainings. Find all written training resources here: Understanding Records Management: Electronic Records​

Kentucky Stat​​e Digital Archives

ERM has developed the following public interface to KDLA's electronic records holdings:

Kentucky State Digital​ Archiv​es

Questi​​ons?

Reach out to the Branch staff for any additional electronic records management questions: 

Electronic.Records@ky.gov​

(502) 564-1707