Kentucky Department for Libraries and Archives

State Government Records Retention Schedules

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​​Records Retention Schedules list the records created, used and maintained by state age​ncy personnel, alon​​g with retention and disposal information for those records. Retention Schedules for Kentucky State Agencies are approved and updated as necessary by the State Libraries, Archives, and Records Commission. These Schedules have been incorporated into the Administrative Regula​tion 725 KAR 1:061, Records retention schedules; authorized schedules, which was updated most recently in 2015.

All of Kentucky’s state government personnel should use the General Schedule for State Agencies. This Schedule covers common records created by all or most state agencies. Examples of these types of records are payroll or personnel records, budgeting records, fiscal records, correspondence or meeting minutes. State agency staff should also use the General Schedule for Electronic and Related Records, which covers records that are created because an agency uses computers or computer systems. Examples of these types of records are system documentation, network logs or backup tapes.​​​​

General Schedu​​les:

​Agency Specific Sche​dules:

​Most state agency personnel will also use a Retention Schedule specific to their agency. This agency-specific schedule covers records that are not on the​​ General Schedule for State Agencies or records that agencies must keep for a longer period of time than required on the General Schedule.​​​​


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