Kentucky Department for Libraries and Archives

Electronic Records



Kentucky law defines public records as "all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency" ​(KRS 171.410 (1​)). Records management standards and principles apply to all forms of recorded information, from creation to final disposition, regardless of the medium in which the records are created or stored. Information in electronic recordkeeping systems must remain accessible to the appropriate parties, until the all the legal, fiscal, and administrative retention periods have been met, in the same way as physical records.

Below are KDLA created resources offering guidance and support to state and local government agencies in managing the agency's electronic records.​

  • Contact for training opportunities in all areas listed above!
  • Any state employee may sign up for KDLA's Records Management Training on Policies and Procedures offered multiple times through the year. To sign up, log into MyPurpose > Learning > Learner Home > Search for Session > “KDLA Records Management: Policies and Procedures" > Request.​


Reach out to the Branch staff for any additional electronic records management questions:​​​​​​

(502) 564-1707​