Strategic Plan

Kentucky Department for Libr​aries and Archi​​ves
Plan 2015

Goal 1: Expand access to information: Discovery, Delivery & Innovation 

Complete move to new State Rec​​o​​​​rds Center

• acquire necessary software and convert to automated tracking system
• continue to shelve boxes that have been moved to new State Records Center
• purchase additional shelving to increase records storage capacity
• work with state agencies to add additional records
• weed and move braille to State Records Center

Develop the e-Archives as the primary preservation and access point for permanent electronic records created by state agencies

• add records from the e-archives to the Preservica preservation system/integrate with Dspace
• continue to work with COT to manage Dspace, an open source institutional repository, and investigate alternative management systems
• expand Archive-It harvest to gather and store information from additional state government web pages

Explore new tools and technologies for statewide discovery and delivery of library service

• migrate catalog to OCLC WorldShare Management Services
  

Goal 2: Build Foundation for sustainable growth and strength 

​​​Promote planning for libraries

• focus on technology planning
• encourage quality current website development
• develop and promote public library standards
• encourage use of community engagement model
• assist libraries in developing network of local support

Develop library staff and trustee resources

• offer CE on topics identified through assessment and trends
• focus on compliance and transparency
• promote board development (certification/recruitment)
• roll out part-time staff certification program

Strengthen business mod​​el for imaging

• acquire additional equipment and replace and upgrade current equipment
• plan for transition of KDLA transportation section staff to KDLA building after implementation of KAVIS
• work with COT to market centralized imaging services to state government

Maximize third floor for state archives s​​torage

• continue to acquire shelving until space is exhausted
• microfilm or digitize appropriate records in the archives, then remove from archival storage

Complete agency reor​​ganization

• fill necessary positions
• obtain legislative approval
• complete KDLA IT consolidation through completing procedures and centralizing IT contacts

Goal 3: Support targeted programs and services 

​Records management

• prioritize state and local government agencies most in need of new or revised retention schedules
• train state/local government employees in records management, particularly electronic recordkeeping and statutory/regulatory compliance
• develop retention schedule for local government special districts
• update administrative regulation
• work on implementing security breach responsibilities

Records management summit in 2015-6 – state assembly to f​​​ocus on records management issues

Kentucky Talking B​​ook Library

• reorganize recording program and upgrade equipment
• continue move into digital environment by weeding taped books and making digital copies
• enhance outreach efforts

Library Constru​​ction

• assist libraries in starting projects funded in 2014
• determine need for future state funding for library construction

Expand outrea​​ch through social media 

Jan. 13, 2015​