Ky.gov
Kentucky Department for Libraries and Archives

West Region Grants

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The Local Records Program​ distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conse​​rvation. Funds are awarded twice annually, and any local government agency is eligible to apply.​​​​

Local Records Program Grants​

Ballard County Clerk
$19,430 to scan aperture cards into a digital imaging system. AY1003LR07
 
Ballard County Clerk
$28,490 to provide funding for aperture card digitization and indexing. (AY1403LR01)
 
Ballard County Clerk
$3,585 for preservation of an oversized plat book. (AY1503LR04)
 
Ballard County Clerk
$20,250 to finish converting the remaining aperture cards to digital images. (AY1603LR12)​


Emergency Grants

None.​

Local Records Program Grants​​

Butler County Clerk
$20,000 to support the salary of someone to scan records from 1810 to present. (AY1103LR01)
 
Butler County Clerk
$40,970 to purchase roller shelving, a roller desk, and a plat cabinet. (AY1303LR15)
 
Butler County Clerk
$20,280 to provide funding for salary support. (AY1503LR07)
 
Butler County Fiscal Court
$13,505 for equipment. (AY2003LR24)​

Emergency Grants

None.​

Local Records Program Grants

Caldwell County Clerk
$17,684 to transfer valuable permanent records to security microfilm. (SY1203LR03)
 
Caldwell County Clerk
$32,850 to purchase mobile lateral shelving. (AY1303LR16)
 
Caldwell County Clerk
$15,917 to fund security microfilm and new equipment. (AY1803LR08)
 
Caldwell County Clerk
$9,761 for equipment. (AY2303LR07)​

Emergency Grants

Caldwelll County Public Schools
$13,024 to safeguard historical records from contamination due to building work. (AY24LRE003)​​

Local Records Program Grants​

​​Calloway County Clerk
$32,684 to store more than 200 books of recordings totaling more than 100,000 pages into a computer. (SY1003LR05)
 
Calloway County Clerk
$34,645 to scan and integrate permanent real estate records into a digital imaging system. (AY1203LR19)
 
Calloway County Clerk
$32,846 to convert aperture cards to digital images. (AY1203LR39)
 
Calloway County Public Schools
$2,181 to provide funding for digitization and security microfilming of permanent records. (AY1503LR24)
 
Calloway County Clerk
$34,320 to provide funding for aperture card conversion. (AY1403LR31)
 
Calloway County Clerk
$35,000 to finish converting the remaining aperture cards to digital images. (AY1603LR15)
 
Calloway County Clerk
$20,000 to digitize aperture cards. (AY1703LR22)
 
Calloway County Clerk
$9,051 for digitization and security microfilming. (AY2203LR03)


Emergency Grants

Calloway County Clerk (AY25LRE002)​​​​

Local Records Program Grants​

Carlisle County Clerk
$12,167 to provide microfilming of selected permanent records. (SY0903LR03)
 
Carlisle County Clerk
$35,741 to purchase a new digital imaging system. (AY1203LR20)
 
Carlisle County Clerk
$18,720 for salary support. (AY1403LR06)
 
Carlisle County Clerk
$6,200 to purchase a plat cabinet. (SY1703LR02)​

​

Emergency Grants

None.​

Local Records Program Grants​

Christian County Clerk
$31,893 to convert digital images of selected records to security microfilm. (AY0903LR18)
 
Christian County Clerk
$8,896 to transfer valuable permanent records to security microfilm. (AY1203LR41)
 
City of Hopkinsville
$1,968 to provide funding for security microfilming. (AY1503LR08)
 
Christian County Clerk
$14,980 to provide funding for equipment. (SY1503LR03)
 
Christian County Clerk
$49,955 to provide funding for new shelving. (SY1603LR01)
 
Christian County Clerk
$30,488 for security microfilming. (AY1803LR28)
 
Christian County Clerk
$18,567 for equipment. (AY2003LR26)
 
Pennyrile Area Development District
$2,500 for salary support. (AY2203LR19)
 ​

Emergency Grant

Christian County Clerk (AY25LRE012)​​​

Local Records Program Grants​

Crittenden County Clerk
$25,489 to scan permanent real estate records into an existing imaging system. (SY1203LR04)
 
Crittenden County Clerk
$18,624 to transfer valuable permanent records to security microfilm as well as purchase roller shelving. (AY1303LR19)
 
Crittenden County Clerk
$20,617 to provide funding for an electronic project. (SY1703LR03)
 
Crittenden County Clerk
$29,898 for security microfilming, digitization, and archival supplies. (AY2203LR05)
 
Crittenden County Fiscal Court
$10,648 for equipment. (AY2303LR08)
 ​

Emergency Grants

None.​

Local Records Program Grants​

Daviess County Clerk
$26,517 to microfilm permanent records. (AY1003LR01)
 
Daviess County Clerk
$42,360 to scan mortgage books into a digital imaging system. (AY1203LR42)
 
Daviess County Clerk
$22,418 to provide funding for scanning and DVD creation. (SY1403LR02)
 
Daviess County Fiscal Court
$9,100 to provide funding for codification and final legal review. (AY1403LR32)
 
Daviess County Clerk
$24,325 to produce microfilm from permanent documents. (AY1603LR28)
 
Daviess County Fiscal Court
$3,797 to provide funding for security microfilm to be created from Fiscal Court Order Books and other materials associated with them and Daviess County. (AY1703LR30)
 
Daviess County Clerk
$16,164 for scanning and security microfilming. (AY2003LR05)​


Emergency Grants

None.​

Local Records Program Grants​

Fulton County Clerk
$10,316 to provide canvas covers to better preserve Marriage License/Bond Books. (AY1103LR15)
 
Fulton County Clerk
$33,393 to purchase roller shelving. (AY1303LR22)
 
Fulton County Clerk
$8,025 to provide funding for preservation of permanent records. (AY1503LR26)​


Emergency Grants

None.​

Local Records Program Grants​

Graves County Clerk
$20,000 for salary support to scan permanent records into an imaging database and to match the scanned images to an existing electronic index. (AY1203LR02)
 
Graves County Clerk
$21,000 for salary support for scanning permanent deed and mortgage records into an imaging database and matching the scanned images to an existing electronic index. (AY1303LR06)
 
Graves County Clerk
$18,948 to fund security microfilming. (AY1503LR11)
 
Graves County Clerk
$8,970 to provide funding for historic preservation of permanent books. (SY1803LR06)
 
Graves County Clerk
$21,600 for salary support. (SY1903LR06)
 
Graves County Clerk
$10,800 for equipment. (AY2003LR30)
 
Graves County Clerk
$43,316 for equipment. (AY2403LR06)


Emergency Grants

None.​​​

Local Records Program Grants​

Hancock County Clerk
$20,825 to rebind several of the older deed books. (SY1003LR08)
 
Hancock County Clerk
$2,080 to pay for increased binder costs associated with a FY2010 preservation grant. (AY1403LR25)
 
Hancock Judge Executive
$16,952 for microfilming and public use copies. (SY1403LR04)
 
Hancock County Clerk
$29,531 for security microfilming of permanent records. (AY1503LR28)​

Emergency Grant

Hancock County Clerk (AY25LRE001)​

Local Records Program Grants​

Henderson County Clerk
$35,892 to load images of vital, permanent real estate records on an existing image system and indexing them. (AY1003LR13)
 
Henderson County Clerk
$28,537 for salary support to scan permanent records into a digital imaging system. (SY1303LR07)
 
Henderson County Clerk
$8,667 to fund security microfilming. (SY1503LR08)
 
Henderson County Clerk
$7,918 to provide funding for new shelving and a much-needed plat cabinet. (AY1703LR33)
 
Henderson County Clerk
$54,405 for equipment. (AY2103LR04)​


Emergency Grants

None.​​

Local Records Program Grants

Hickman County Clerk
$7,057 to provide microfilming of selected permanent records. (AY0903LR11)
 
Hickman County Clerk
$44,233 to purchase an upgraded digital imaging system. (AY1203LR45)
 
Hickman County Clerk
$9,400 to provide funding for plat cabinets and roller shelving. (AY1403LR08)
 
Hickman County Clerk
$1,480 to provide funding for security microfilming. (AY1793LR34)​

​​

Emergency Grants

None.​

Local Records Program Grants​

Hopkins County Clerk
$42,000 to scan vital, permanent real estate records into an existing digital imaging system. (AY1003LR14)
 
Hopkins County Clerk
$13,727 to transfer valuable permanent records to security microfilm. (AY1203LR46)
 
Hopkins County Clerk
$33,062 for equipment. (SY1503LR09)
 
City of Madisonville
$7,870 to fund security microfilm. (AY1503LR09)
 
Madisonville Police Department
$47,412 to provide funding for microfilming of permanent felony files. (AY1603LR23)
 
Hopkins County Clerk
$9,210 to purchase a plat cabinet. (SY1703LR04)
 
Hopkins County Clerk
$6,269 for digitization and indexing. (AY2003LR33)
 
Hopkins County Fiscal Court
$9,995 for codification. (AY2003LR34)
 
City of Nortonville
$2,165.20 for a map cabinet. (AY2203LR17)
 

Emergency Grant

Hopkins County Clerk (AY25LRE015)​

Local Records Program Grants​

Livingston County Clerk
$54,132 to provide a digital imaging system. (AY0903LR15)
 
Livingston County Clerk
$2,318 to purchase acid-free document boxes and acid-free folders to safely store permanent records. (AY1203LR15)
 
Livingston County Clerk
$26,274 to provide funding for scanning. (AY1403LR13)
 
Livingston County Clerk
$9,722 to purchase new roller shelving. (SY1703LR05)
 
Livingston County Clerk
$7,150 for security microfilming. (AY1803LR40)
 
City of Livingston
$11,332 for seven fireproof filing cabinets. (AY2203LR21)​


Emergency Grants

None.​

Local Records Program Grants​

Logan County Clerk
$38,068 to scan permanent real estate records into an existing digital imaging system and integrate those systems with an existing electronic index. (AY1003LR42)
 
Logan County Clerk
$5,156 to transfer valuable permanent records to security microfilm. (AY1203LR22)
 
Logan County Clerk
$21,300 for salary support for scanning real estate records into a digital imaging system, creating an electronic index for the records, and purchasing a software license for an additional computer workstation. (AY1303LR07)
 
Logan County Clerk
$55,000 to provide funding for a new imaging system. (AY1503LR32)
 
Logan County Clerk
$4,339 to provide funding for security microfilming. (AY1803LR16)​


Emergency Grants

City of Russellville (AY25LRE005)
 
Logan County Clerk (AY25LRE031)​​

Local Records Program Grants​

Lyon County Clerk
$13,140 to preserve boxes of school census records from the late 19th and early 20th centuries. (AY1203LR23)
 
Lyon County Clerk
$13,815 to transfer valuable permanent records to security microfilm. (AY1203LR47)
 
Lyon County Clerk
$14,436 for security microfilm and equipment. (SY1503LR10)
 
Lyon County Clerk
$3,800 to provide a new plat cabinet. (SY1603LR04)
 
Lyon County Clerk
$12,471 for preservation, digitization, indexing, and uploading. (AY2003LR37)​

Local Records Program Grants​

Marshall County Clerk
$22,214 to transfer valuable permanent records to security microfilm. (AY1203LR49)
 
Marshall County Clerk
$41,710 to provide funding for equipment. (SY1503LR11)
 
Marshall County Clerk
$18,850 to microfilm permanent documents. (AY1603LR36)
 
Marshall County Clerk
$16,766 for scanning and indexing. (AY2203LR13)​


Emergency Grants

None.​

Local Records Program Grants​

McCracken County Clerk
$20,451 to [purchase roller shelving to make the deed books and mortgage books more accessible. (AY1103LR31)
 
McCracken County Clerk
$17,689 to transfer valuable permanent records to security microfilm. (AY1303LR29)
 
McCracken County Clerk
$64,199 to provide funding for a new imaging system. (SY1603LR05)
 
McCracken County Judge Executive
$8,800 to create a Local code of ordinances for the county. (AY1703LR39)
 
McCracken County Clerk
$29,307 for equipment. (SY1903LR09)
 
McCracken County Public Schools
$36,080 for scanning. (SY1903LR17)
 
Paducah Police Department
$23,974 for digitization. (SY1903LR18)
 
Paducah Police Department
$33,529 for digitization and supplies. (AY2013LR08)
 
City of Paducah
$8,640 for digitization and conservation. (AY2103LR07)
 
Paducah Police Department
$42,772 for scanning, indexing, and archival supplies. (AY2203LR18)
 
Paducah Fire Department
$48,000 for salary support. (AY2403LR14)
 

Emergency Grants

None.​

Local Records Program Grants​

McLean County Clerk
$14,717 to transfer valuable permanent records to security microfilm and scan permanent records into a digital imaging system. (SY1203LR07)
 
McLean County Clerk
$7,998 to provide funding for scanning. (AY1403LR36)
 
City of Sacramento
$1,861 to provide funding for security microfilm. (SY1403LR09)
 
McLean County Clerk
$10,584 to provide funding for an electronic project (digitization of plats) and a new plat cabinet to help with storage. (SY1703LR06)
 
McLean County Clerk
$11,531.25 for security microfilming. (AY2203LR14)
 
McLean County Fiscal Court
$9,750 for codification. (AY2203LR15)
 
City of Sacramento
$6,750 for codification. (AY2203LR20)​

Emergency Grants

None.​

Local Records Program Grants​

Muhlenberg County Clerk
$20,482 to scan permanent records into a digital imaging system, link the scanned images with an existing index, and create a new electronic index. (AY1003LR04)
 
Muhlenberg County Clerk
$36,936 to purchase and install mobile lateral shelving. (AY1103LR22)
 
Muhlenberg County Clerk
$20,000 for salary support for scanning records into a digital system, linking scanned images with an existing index, and creating an electronic index where none exists. (AY1303LR09)
 
Muhlenberg County Clerk
$20,290 to provide funding for salary support. (AY1403LR16)
 
Muhlenberg County Clerk
$27,115 to provide funding for security microfilming. (AY1403LR37)
 
Muhlenberg County Clerk
$1,756 to provide funding for an electronic project and microfilming of permanent records. (SY1703LR08)
 
Muhlenberg County Clerk
$25,600 for preservation. (AY2103LR05)​


Emergency Grants

None.​

Local Records Program Grants​

City of Beaver Dam
$2,167 to security microfilm vital permanent records. (SY0703LR02)
 
Ohio County Clerk
$49,377 to provide a digital imaging and indexing system. (AY0903LR01)
 
Ohio County Clerk
$29,956 to scan permanent records into a digital filing system. (AY1203LR26)
 
Ohio County Clerk
$7,852 to provide funding for index and image importing. (SY1403LR08)
 
Ohio County Clerk
$8,827 to provide funding for preservation of permanent records. (AY1503LR35)
 
Ohio County Clerk
$18,990 to provide funding for a preservation project and new shelving units. (SY1803LR08)
 
City of Dayton
$2,097 for desktop scanners. (AY2203LR06)​

Emergency Grants

None.​

Local Records Program Grants​

Simpson County Clerk
$23,382 to scan and transfer valuable permanent real estate records to security microfilm. (SY1203LR10)
 
City of Franklin
$10,350 to codify the ordinances of the city. (SY1303LR04)
 
Simpson County Clerk
$20,210 to provide funding for scanning. (AY1403LR38)
 
Simpson County Clerk
$22,863 for the purchase of a plat cabinets and to security microfilm, scan, index, and link images of permanent records into the current system. (AY1803LR45)​


Emergency Grants

None.​

Local Records Program Grants​

Todd County Clerk
$11,106 to scan deeds and mortgage records from the existing post bound half-books. (SY1003LR14)
 
Todd County Clerk
$40,750 to integrate images onto the clerk’s imaging system and create a comprehensive index. (AY1203LR33)
 
Todd County Clerk
$27,290 to purchase roller shelving. (AY1303LR35)
 
Todd County Clerk
$14,768 for microfilming of permanent records. (AY1603LR20)
 
Todd County Clerk
$3,950 for equipment. (AY2003LR43)
 
City of Elkton
$12,379 for equipment, scanning, and security microfilming. (AY2103LR11)
 
Todd County Clerk
$17,007 for equipment. (AY2203LR30)
 

Emergency Grants

Todd County Clerk (AY25LRE024)​​​

Local Records Program Grants​

Trigg County Clerk
$3,227 to microfilm 47 tax assessment books and 17 real estate mortgage books. (SY1103LR13)
 
Trigg County Clerk
$23,555 to purchase roller shelving and to transfer valuable permanent records to security microfilm. (SY1303LR16)
 
Trigg County Clerk
$14,098 to purchase equipment. (AY1603LR42)
 
Trigg County Clerk
$39,343 for scanning/indexing. (SY1903LR27)
 
Trigg County Clerk
$31,916 for equipment. (AY2003LR44)​


Emergency Grants

None.​

Local Records Program Grants​

Union County Clerk
$31,920 to scan all deeds, mortgages, oil and gas leases, mechanic liens and encumbrances dating back to 1980. (SY1003LR12)
 
Union County Clerk
$29,999 to digitize real estate indexes and indexes to marriages which date back to the earliest records in the county. (SY1203LR11)
 
Union County Clerk
$17,423 to provide funding for scanning. (AY1403LR39)
 
Union County Clerk
$20,800 to provide funding for an electronic project (digitization of plats). (SY1703LR10)
 
Union County Clerk
$28,940 for scanning and security microfilming. (AY2103LR10)​


Emergency Grants

None.​

Local Records Program Grants​

Webster County Clerk
$20,000 to provide salary support for scanning permanent records into an existing digital imaging system. (AY1203LR17)
 
Webster County Clerk
$19,500 to provide funding for salary support. (AY1403LR24)
 
Webster County Clerk
17,865 to create security microfilm. (AY1703LR41)
 
Webster County Clerk
$14,580 to provide funding for salary support. (AY1803LR05)
 
Webster County Clerk
$39,511 for equipment. (AY2003LR45)
 
City of Slaughters
$9,125 for scanning and security microfilming. (AY2103LR12)
 
Webster County Clerk
$15,615 for salary support. (AY2203LR22)
 
Webster County Clerk
$35,850 for scanning. (AY2303LR13)
 

Emergency Grants

Webster County Clerk (AY25LRE032)​​​