Ky.gov
Kentucky Department for Libraries and Archives

South East Region Grants

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The Local Records Program​ distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conse​​rvation. Funds are awarded twice annually, and any local government agency is eligible to apply.​​​​

​Local Records Grant Program

Bell County Clerk
$58,246 to provide an imaging system for the clerk’s office. (SY0903LR02)
 
Bell County Clerk
$26,838 to microfilm all of their records. (SY1103LR02)
 
Bell County Clerk             
$21,008 to provide funding for scanning. (AY1403LR04)
 
Bell County Clerk
$10,870 to provide microfilming of permanent records and to purchase new equipment. (AY1603LR13)​


Emergency Grants

None.​​

​Local Records Grant Program​

Breathitt County Clerk
$5,027 to security microfilm various permanent records. (SY1103LR03)
 
Breathitt County Clerk
$41,306 to purchase a new imaging system and convert all images from the old system to the new system. (AY1403LR29)
 
Breathitt County Clerk
$14,246 for scanning, indexing, and security microfilming. (AY1803LR26)​


Emergency Grants

None.​​

​Local Records Grant Program​

Clark County Clerk
$13,262 to download digital images to CD/DVD and then to convert the images to security microfilm. (AY1103LR14)
 
Clark County Clerk
$2,950 to complete an electronic project. (AY1603LR27)
 
Clark County Clerk
$16,596 for security microfilming. (AY1803LR29)
 
Clark County Judge-Executive
$9,800 for codification. (AY2003LR03)​

​

Emergency Grants

None.​​

​Local Records Grant Program​

Clay County Clerk
$12,822 to microfilm secure records created prior to the purchase of the imaging system through the present. (AY1003LR10)
 
Clay County Clerk
$22,947 to provide funding for scanning and indexing. (AY1403LR07)
 
Clay County Clerk
$3,724 to provide funding for a plat cabinet. (SY1603LR02)
 
Clay County Clerk
$26,034 to provide funding for security microfilming and preservation of historic documents. (AY1803LR10)​


Emergency Grants

Clay County Clerk (AY25LRE037)​​

​Local Records Grant Program​

Estill County Clerk
$24,956 to provide microfilming of selected permanent records. (SY0903LR04)
 
Estill County Clerk
$10,200 for salary support to back scan and index various permanent records. (AY1303LR05)
 
Estill County Clerk
$4,910 to provide funding for microfilming of permanent records. (AY1703LR23)
 
City of Irvine
$5,995 for plat cabinet. (AY2203LR08)​


Emergency Grants

Estill County Clerk (AY25LRE022)​​

​Local Records Grant Program

Fayette County Clerk
$58,900 to provide funding for new shelving. (SY1603LR03)
 
Lexington-Fayette Urban County Government Council
$11,670 for codification. (SY1903LR16)
 
Fayette County Clerk
$34,100 for equipment. (AY2003LR28)​

Emergency Grants

None.​​

​Local Records Grant Program

Floyd County Clerk
$35,633 to scan and index selected permanent records. (AY1203LR21)
 
Floyd County Clerk
$21,763 to provide funding for microfilming of permanent records. (AY1703LR24)​

​

Emergency Grants

None.​​

Local Records Grant Program​

Harlan County Clerk
$23,880 to scan 101 Marriage Books dating from 1933-2009, as well as purchase a high-speed scanner. (AY1003LR02 and AY1003LR03)
 
Harlan County Clerk
$11,400 to have all marriage records on the computer. (AY1103LR11)
 
Harlan County Clerk
$34,000 for salary support. (AY2403LR07)​


Emergency Grants

None.​​

​Local Records Grant Program​

Jackson County Clerk
$13,921 to purchase records storage equipment for newly obtained space in the courthouse. (AY1003LR36)
 
Jackson County Clerk
$39,900 to purchase hardware and software to run an imaging system. (AY1203LR14)
 
Jackson County Clerk
$34,520 for software and backfile conversion. (SY1403LR05)
 
Jackson County Clerk
$4,480 to provide funding for microfilming of permanent documents. (AY1703LR15)
 
Jackson County Clerk
$9,671 for equipment. (AY2303LR11)
 
Jackson County Clerk
$3,787 for plat cabinet. (AY2203LR09)
 
Jackson County Clerk
$7,645 for a scanning system. (AY2003LR07)​


Emergency Grants

None.​​

​Local Records Grant Program​

Jessamine County Clerk
$10,720 to provide a plat cabinet and instrument scan workstation. (AY0903LR03)
 
Jessamine County Clerk
$44,675 to transfer valuable permanent records to security microfilm and provide salary support for scanning and indexing loose marriage records. (AY1203LR04 and AY1203LR05)
 
Jessamine County Clerk
$23,040 for salary support. (AY1503LR14)
 
Jessamine County Clerk
$16,562 to provide microfilming of permanent records. (AY1603LR18)
 
City of Wilmore
$7,250 to produce codification ordinances. (AY1603LR26)
 
City of Nicholasville
$19,200 to provide funding for salary support. (AY1703LR07)
 
City of Nicholasville
$9,077 to provide funding for security microfilm. (AY1803LR22)
 
Jessamine County Clerk
$56,065 for conservation of historical records. (AY2203LR10)
 
Jessamine County Clerk
$23,127 for digitization and security microfilming. (AY2003LR08)​


Emergency Grants

None.​​

​Local Records Grant Program​

Knott County Clerk
$32,059 to microfilm selected permanent records. (SY1003LR09)
 
Knott County Clerk
$19,898 to convert digital images from an old system to a new system and link images with index information.” (AY1103LR18)
 
Knott County Clerk
$7,760 to purchase new equipment. (AY1603LR34)
 
Knott County Clerk
$6,500 for equipment. (AY2003LR36)​

​

Emergency Grants

None.​

​Local Records Grant Program​

Knox County Clerk
$30,265 to security microfilm permanent records. (SY1103LR08)
 
Knox County Clerk
$18,720 to provide finding for salary support. (AY1703LR05)​


Emergency Grants

None.​​

​Local Records Grant Program​

Lee County Clerk
$34,761 to purchase a digital imaging system. (AY1303LR27)
 
Lee County Clerk
$8,000 for salary support. (AY1403LR12)
 
Lee County Clerk
$18,426 for the purchase of a plat cabinet and security microfilming. (AY1803LR38)​

​

Emergency Grants

None.​​​

​Local Records Grant Program

​Leslie County Clerk
$13,757 to bring current the security microfilming of vital records and store the hardcopy of some records off site. (AY1103LR19)
 
Leslie County Clerk
$1,685 to provide funding for an electronic project. (SY1603LR08)
 
Leslie County Clerk
$1,947 to provide funding for microfilming of permanent documents. (AY1703LR16)​

​​​​

Emergency Grants

None.​​

​Local Records Grant Program​

Letcher County Clerk
$19,283 to security microfilm all the permanent records from 1999-2008. (AY1103LR20)
 
Letcher County Clerk
$26,509 to provide funding to update computer workstations. (AY1603LR35)
 
Letcher County Clerk
$12,100 for equipment. (SY1903LR08)
 
Letcher County Clerk
$6,500 for digitization and security microfilming. (AY2003LR10)
 
Letcher County Clerk
$10,521.94 for equipment. (AY2403LR08)
 ​

Emergency Grants

None.​

​Local Records Grant Program​

Madison County Clerk
$16,090 to microfilm 53 Tax Assessment Books. (SY1003LR10)
 
Madison County Clerk
$52,198 to transfer valuable permanent records to security microfilm. (AY1203LR08)
 
City of Richmond
$4,080 to produce microfilm from permanent documents. (AY1603LR25)
 
Madison County Clerk
$17,302 to provide funding for security microfilm. (AY1803LR17)​


Emergency Grants

None.​​

​Local Records Grant Program​

Magoffin County Clerk
$19,799 to provide an imaging system. (SY0903LR09)
 
Magoffin County Clerk
$5,006 to transfer Tax Assessment Books to security microfilm. (AY1203LR48)
 
Magoffin County Clerk
$16,488 to microfilm and download into an existing imaging system various permanent record. (AY1303LR20)
 
Magoffin County Clerk
$7,500 to transfer scanned images and index information from the current Virtual Courthouse System into a new imaging system. (SY1303LR08)
 
Magoffin County Clerk
$26,507 to provide funding for security microfilming and digital scanning of plats. (AY1803LR18)
 
Magoffin County Clerk
$27,426 for server upgrades and scanner. (AY2003LR11)​


Emergency Grants

None.​​

​Local Records Grant Program​

Owsley County Clerk
$5,553 to purchase roller shelving. (AY0903LR06)
 
Owsley County Clerk
$6,800 to upgrade computer equipment, install DTAX, and provide training to use the features of the system to collect, post, and disburse delinquent taxes collected. (AY1003LR22)​


Emergency Grants

None.​​

​Local Records Grant Program​

Perry County Clerk
$12,961 to microfilm selected permanent records. (SY1103LR10)
 
Perry County Clerk
$51,601 to provide funding for equipment, scanning, and indexing. (AY1403LR19)
 
Perry County Clerk
$22,500 to purchase much-needed computer equipment. (AY1603LR39)
 
Perry County Clerk
$16,894 to provide funding for security microfilming. (AY1803LR23)
 
Perry County Clerk
$7,500 for digitization and indexing. (AY2003LR39)
 
Perry County Clerk
$36,000 for salary support. (AY2403LR15)​


Emergency Grants

None.​​

​Local Records Grant Program​

Pike County Clerk
$37,000 to convert a portion of aperture cards only to digital images, microfilm the images, indexing, and downloading into an existing imaging system for public use. (AY1103LR24)
 
Pike County Clerk
$22,175 for microfilming Tax Books. (SY1103LR15)
 
Pike County Clerk
$15,124 to convert aperture cards to electronic form, index them, and then transfer the records to security microfilm. (AY1203LR30)
 
Pike County Clerk
$91,240 to download aperture card images into a new digital imaging system and to convert images from three old systems into a new system. (AY1303LR33)
 
Pike County Clerk
$23,935 to provide funding for microfilming of permanent records. (AY1703LR25)
 
Pike County Clerk
$53,633 for digitization, security microfilming, and indexing. (AY2003LR17)
 
Pike County Clerk
$10,909 for a plat map scanner/printer combo with stand. (AY2403LR27)
 ​

Emergency Grants

None.​​

​Local Records Grant Program​


Powell County Clerk
$10,000 to provide funding for salary support. (AY1003LR29)
 
Powell Count Clerk
$10,000 for salary support to scan and digitize various permanent records. (AY1103LR08)
 
Powell County Clerk
$24,282 to provide funding for security microfilming. (SY1503LR13)​

Emergency Grants

None.​​

​Local Records Grant Program​

Wolfe County Clerk
$15,899 to purchase a digital imaging system. (AY1003LR06)
 
Wolfe County Clerk
$7,500 to convert scanned images and indexing information from old systems into a new system. (AY1203LR35)
 
Wolfe County Clerk
$17,040 to provide funding for salary support. (AY1703LR08)
 
Wolfe County Clerk
$31,230 for security microfilming and scanning and uploading images into the current electronic indexing/imaging system. (AY1803LR47)​


Emergency Grants

None.​​