State Government Records Retention Schedules

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​​Rec​ords Retention Schedules list the re​cords created, used and maintained by state age​ncy personnel, alon​​g with retention and disposal information for those records. Ret​ention Schedules for Kentucky State Agencies are approved and updated as necessary by the State Libraries, Archives, and Records Commission. These Schedules have been incorporated into the Administrative Regula​tion 725 KAR 1:061, Records retention schedules; authorized schedules, which was updated most recently in 2015.

All of Kentucky’s state government personnel should use the General Schedule for State Agencies. This Schedule covers common records created by all or most state agencies. Exa​mples of these types of records are payroll or personnel records, budgeting records, fiscal records, correspondence or meeting minutes.​

General Schedu​​les:

• General Schedule for State Agencies
  

• University Model, State
  ​[The State University Model Records Retention Schedule applies to Kentucky's public universities and to KCTCS institutions. Some universities have posted versions of this schedule on their respective websites reflecting differences in nomenclature for certain scheduled records. Retention periods should not differ. If university personnel have questions, they should contact the appropriate records officer on their campus.]​
  

  
  

​Agency Specific Sche​dules:

​Most state agency personnel will also use a Retention Schedule specific to their agency. This agency-specific schedule covers records that are not on the​​ General Schedule for State Agencies or records that agencies must keep for a longer period of time than required on the General Schedule.​​​​

• Economic Development, Cabinet for​
• Film and Tourism Development, Office of​
  

• Education and Labor Cabinet​
  
  
  • Deaf and Hard of Hearing, Commission on the
    
  • Disability Determination Services Program
    
  • Education, Department of​
    
  • Educational Television Authority
    
  • Environmental Education Council
    
  • Governor's Scholar's Program
    
  • Libraries and Archives, Department for
    
  • Occupational Safety and Health Review Commission
    
  • Proprietary Education, Commission on
    
  • Center for School Safety
    
  • Teachers' Retirement System
    
  • Workforce Development, Department for
    
    
    • Employment and Training, Office of
      
    • Vocational Rehabilitation, Office of
      
  • Workers Compensation Funding Commission​
    
    
• Energy and Environment Cabinet
  (Includes Office of General Counsel)
  
  
  • Administrative Hearings, Office of
    
  • Energy Development and Independence, Department for
    
  • Environmental Protection, Department of
    
  • Mine Safety Review Commission
    
  • Natural Resources, Department for
    
  • Nature Preserves Commission
    
  • Public Service Commission
    
  
  
• Finance and Administration Cabinet
  [Includes Office of Administrative Services, Office of the Controller, Department of Facilities and Support Services, Division of Fleet Management, Office of General Counsel]
  
  
  • Higher Education Assistance Authority
    
  • Higher Education Student Loan Corporation
    
  • Housing Corporation​
  • Local Government Services, Division of
    
  • Kentucky Public Pensions Authority
    
  • Revenue, Department of
    
  • School Facility Construction Commission​
  • Technology, Commonwealth Office of
    
  
  
• General Government Cabinet
  ​​
  • Accountancy, Board of​
  • Agriculture, Department of
    ​
    • Agricultural Policy, Kentucky Office of
      
    • Veterinary Examiners, Kentucky Board of​
      
  • Architects and Certified Interior Designers, Board of
    
  • Attorney General, Office of the
    
  • Auditor of Public Accounts
    
  • ​Ombudsman, Commonwealth Office of​
    
  • Barbering, Board of​
  • Budget Director, Office of the State​
    
  • ​Cosmetology, Board of
    
  • Dentistry, Board of
    
  • Election Finance, Registry of
    
  • Elections, Board of
    
  • Embalmers and Funeral Directors, Board of
    
  • Engineers and Land Surveyors, Board of Registration for Professional
    
  • Executive Branch Ethics Commission​
  • Governor, Office of the ​
    
  • Human Rights, Commission on
    
  • Landscape Architects, Board of Examiners and Registration of​
  • Lieutenant Governor, Office of the ​
    
  • Local Government, Department for
    
  • Lottery Corporation
    
  • Medical Imaging and Radiation Therapy, Board of
    
  • Medical Licensure, Board of​
  • Military Affairs, Department of​
  • Minority Empowerment, Governor's Office of
    
  • Nursing, Board of
    
  • Optometric Examiners, Board of
    
  • Personnel Board
    
  • Pharmacy, Board of
    
  • Physical Therapy, Board of​
  • Physicians Health Foundation, Kentucky​
  • Postsecondary Education, Council on
    
  • Respiratory Care, Board of​​
  • Secretary of State, Office of the ​
    
  • Social Work, Board of​​
  • Treasury, Department of the​
  • Unified Prosecutorial System [Offices of the Commonwealth's Attorneys]​
  • Women, Commission on
    
  • Veterans' Affairs, Department of
    
  
  
• Health and Family Services, Cabinet for
  [Includes Office of the Secretary; Office of Administration and Technology Services; Cancer Commission; Office of Communications and Administrative Review; Office of Legal Services; Social Insurance; Social Services]
  
  
  • Aging and Independent Living, Department for
    
  • Behavioral Health, Developmental and Intellectual Disabilities, Department for
    
  • Community Based Services, Department for​
  • Health Benefit and Information Exchange, Office of the Kentucky​
  • Health Policy, Office of
  • Income Support, Department of​​
    
  • Inspector General, Office of the
    
  • Medicaid Services, Department for
    
  • Public Health, Department for
    
  • ​Children with Special Health Care Needs, Office for​​
    
  
  
• Judicial Branch
  
  
  • Appeals, Court of (Pre-1976)
    
  • Appeals, Court of (Post-1975)
    
  • Bar Admissions, Office of
    
  • Circuit/District Court (Pre-1978)​
    
  • Circuit/District Court (Post-1978)
    
  • Supreme Court
    
  
  
• Justice and Public Safety Cabinet
  [Includes Grants Management Branch; Office of Investigations; Office of the Secretary; General Counsel; Office of Legal Services; Office of the State Medical Examiner]
  
  
  • Corrections, Department of
    
  • Criminal Justice Training, Department of
    
  • Drug Control Policy, Office of
    
  • Juvenile Justice, Department of
    
  • Parole Board, Office of the
    
  • Public Advocacy, Department of
    
  • State Police, Department of Kentucky
    
  
  
• Legislative Branch
  
  
  • Legislative Ethics Commission
  • Legislative Research Commission
  
  
• Personnel Cabinet
  
  
• Public Protection Cabinet 
  [includes Office of Legal Services]
  
  
  • Alcoholic Beverage Control, Department of
    
  • Boxing and Wrestling Authority
    
  • Charitable Gaming, Department of
    
  • Office of Claims and Appeals​
    
  • Financial Institutions, Department of
    
  • Horse Racing Commission
    
  • Housing, Buildings and Construction, Department of
    
  • Insurance, Department of
    
  • Professional Licensing, Department of​
  • Real Estate Authority​
    
  
  
• Tourism, Arts and Heritage Cabinet
  • Fair Board
    
  • Fish and Wildlife Resources, Department of
    
  • Heritage Council
  • Historical Society
  • Kentucky Horse Park
  • Parks, Department of
  
  
• Transportation Cabinet