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Local Records Program Grants

​​The Local Records Program distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conservation. Funds are awarded twice annually, and any local government agency is eligible to apply.


FY 2024​ (Cycle 1) Grant Program Schedule

January 3:  Cycle opens

January 3 - February 3:  Bid specification period (identify records)

February 6 - March 10:  Application period (advertise, obtain bids, fill out/submit application)

March 10:  FY24C1 ​​​​Application deadline

May 10:  LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

June 8:  State Libraries, Archives, and Records Commission makes grant awards

June 12​:  Award notifications are sent to grant applicants


FY 2023 (Cycle 2) Grant Program Schedule

July 5:  Cycle opens

July 5 - August 1:  Bid specification period (identify records)

August 2 - September 2:  Application period (advertise, obtain bids, fill out/submit application)

September 2:  FY23C2 Application deadline

October 31:  LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

December 8:  State Libraries, Archives, and Records Commission makes grant awards

Dec​ember 12​:  Award notifications are sent to grant applicants 
​ 
 

All applicants must comply with State and Local procurement requirements as part of the grant application process.

 

Grant Application Materials

 

Grant Recipient Materials

 

Guidance Documents 

 

Grant Training for County Clerks 

 

Vendors

 

Applications will be reviewed by the Local Records Grant Review Committe​​e​. This committee is comprised of members who are familiar with local government and who have expertise in archives and records management. They will review the applications and make a recommendation to the State Libraries, Archives, and Records Commission who will make a final recommendation to the Commissioner of the Department for Libraries and Archives.

 

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Local Records Regional Administrators 

If you have any additional questions, please contact your Regional Administrator or the Local Records Branch Manager, Nicole Bryan at 502-564-1745 or nicole.bryan@ky.gov.