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Local Records Program Grants

The Local Records Program distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conservation. Funds are awarded twice annually, and any local government agency is eligible to apply.


FY 2023 (Cycle 1) Grant Program Schedule

January 5:  Cycle opens

January 5 - February 4:  Bid specification period (identify records)

February 7 - March 4:  Application period (advertise, obtain bids, fill out/submit application)

March 4:  Application deadline

May 4:  LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission

June 9:  State Libraries, Archives, and Records Commission makes grant awards

June 12​:  Award notifications are sent to grant applicants

All applicants must comply with State and Local procurement requirements as part of the grant application process.


Grant Application Materials


Grant Recipient Materials


Guidance Documents 


Grant Training for County Clerks 




Applications will be reviewed by the Local Records Grant Review Committe​​e. This committee is comprised of members who are familiar with local government and who have expertise in archives and records management. They will review the applications and make a recommendation to the State Libraries, Archives, and Records Commission who will make a final recommendation to the Commissioner of the Department for Libraries and Archives.


                                                     (Click on the image below to get a full size PDF version)

Local Records Regional Administrators 

If you have any additional questions, please contact your Regional Administrator or the Local Records Branch Manager, Nicole Bryan at 502-564-1745 or