The Local Records Program distributes grant funds to local government agencies to assist them with records management, which includes digitization, security microfilming, supplies/equipment, salary support, and records conservation. Funds are awarded twice annually, and any local government agency is eligible to apply.
FY 2024 (Cycle 1) Grant Program Schedule
January 3: Cycle opens
January 3 - February 3: Bid specification period (identify records)
February 6 - March 10: Application period (advertise, obtain bids, fill out/submit application)
March 10: FY24C1 Application deadline
May 10: LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission
June 8: State Libraries, Archives, and Records Commission makes grant awards
June 12: Award notifications are sent to grant applicants
FY 2023 (Cycle 2) Grant Program Schedule
July 5: Cycle opens
July 5 - August 1: Bid specification period (identify records)
August 2 - September 2: Application period (advertise, obtain bids, fill out/submit application)
September 2: FY23C2 Application deadline
October 31: LR Grant Review Committee ranks grant applications for funding recommendation to the State Libraries, Archives, and Records Commission
December 8: State Libraries, Archives, and Records Commission makes grant awards
December 12: Award notifications are sent to grant applicants
All applicants must comply with State and Local procurement requirements as part of the grant application process.
Grant Application Materials
Grant Recipient Materials
Guidance Documents
Grant Training for County Clerks
Vendors
Applications will be reviewed by the Local Records Grant Review Committee. This committee is comprised of members who are familiar with local government and who have expertise in archives and records management. They will review the applications and make a recommendation to the State Libraries, Archives, and Records Commission who will make a final recommendation to the Commissioner of the Department for Libraries and Archives.
(Click on the image below to get a full size PDF version)
If you have any additional questions, please contact your Regional Administrator or the Local Records Branch Manager, Nicole Bryan at 502-564-1745 or nicole.bryan@ky.gov.