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Electronic Records


Kentucky law defines public records as "all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency" (KRS 171.410 (1)). Records management standards and principles apply to all forms of recorded information, from creation to final disposition, regardless of the medium in which the records are created and/or stored. Information in record-keeping systems must be maintained and accessible to the appropriate parties, until the all the legal, fiscal, and administrative retention periods have been met, regardless of the medium.

The following documents represent KDLA's efforts to offer guidance and support to state and local government agencies in managing the agency's electronic records.

Electronic Records Management


Email Management



Digital Imaging



Digitization Vendors 

The Kentucky Department for Libraries and Archives provides the below list of digitization vendors for your convenience. These vendors have requested to be added to the list, and assert that they have capability in all respects to perform fully the services offered, and the integrity and reliability which will assure good faith performance. 

KDLA does not endorse any digitization company, nor do we discuss qualifications of these companies. 

For vendors who wish to be placed on the list, contact Electronic Records Branch Manager Derek Clark at

If you have any questions regarding KDLA's Electronic Records Management services contact Derek Clark by email ( or call (502) 564-1707

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