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​Basic Records Management


Implementation of a records management program involves the participation of agency personnel and the agency’s Records Officer, working in cooperation with staff of the Kentucky Department for Libraries and Archives and the State Libraries, Archives, and Records Commission.

Legal ​Framework

  • KRS 171.410 - 740 establishes the roles and responsibilities that the head of a public agency, the Department for Libraries and Archives, and the State Libraries, Archives, and Records Commission have for ensuring that public records are created and well-managed and that permanently valuable records are preserved, protected, and accessible.
  • KRS 171.410 (1) defines public records as “all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency.”

Guidance Documents



Please contact your agency's records analyst or regional administrator for training opportunities.