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Kentucky Summer Food Service Collaboration

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Bridging the gap when school is not in session, more than 1,000 sites in Kentucky provide almost 2 million breakfasts, lunches and snacks to Kentucky children annually through the Summer Food Service Program for Children (SFSP). Learn how libraries can support the well-being of children and end child hunger in Kentucky by participating in the Summer Food Service Program.

For more information visit:
http://education.ky.gov/federal/scn/pages/summer-food-service-program-(sfsp).aspx

View an archived webinar co-presented by KDLA & KDE’s Summer Food Services Program:
A How-to Guide to the Summer Meals Program for Public Li​braries.


Summer Food Service FAQ

  • Q.1. Is a site required to commit to serve meals for a minimum number of weeks?
    • A.1. No, there is not a minimum number of weeks or days for meal service. The library should check with the sponsor for their preference, but there is not a federal requirement.

  • Q.2. How many meals can you serve a day?
    • A.2. Any combination of two meals or snacks with the exception of lunch + supper. Examples of acceptable combinations:
      • Breakfast + snack
      • Breakfast + lunch
      • Lunch + snack
      • Snack + supper
      • Snack + snack

  • Q.3. How many days a week can meals be served?
    • A.3. Meals may be served any day of the week, and all days of the week. This will depend on the sponsor providing meals for any day of the week. Some sponsors only prepare meals Monday- Friday.

  • Q.4. How do meal combinations change if my library chooses to serve both in-house and off of the bookmobile?
    • A.4. The in-house meals would be at the library site. Remember, the site is the physical location where children eat. The bookmobile route would be worked out with the sponsor who technically enters each stop as a “site”. You can serve the same combinations, as covered in Q.3 at each “site”, counting the library as one site, and the bookmobile stops as sites.

  • Q.5. How do children/families sign up for meals?
    • A.5. Most library sites will be “Open”, meaning a child could walk in and have a meal. There is no sign-up for meals. Please see Q.6. regarding adult meals.

  • Q.6. Can adults be served meals?
    • A.6. The SFSP is a program for children and not adults. Sponsors are never reimbursed for adult meals. However, a sponsor may approve adult meals served to adults with the stipulation that they are paid for. This means either the adult pays for the meal, money is exchanged, or an outside entity (grant funding, charitable funds) pays for the meals. Documentation of Non-Program adult meals on the Daily Meal Count form is important so the sponsor knows the cost of the adult meals to the program and can reimburse SFSP account accordingly.

  • Q. 7. What can the Library do to make the meal service successful?
    • A. 7. Follow these simple best practices:
      • Make sure you publicize the service through all your normal publicity outlets. Make an effort to get news coverage (TV or newspaper or both) to get the word out and to let community stakeholders see the good work that the Library is doing.
      • Communicate early and often with all the staff of the Library, so they know what’s going on, where it is going on, how it is working, and how they can help!
      • Take the lead in organizing the room or space reservation necessary, setting up the space, cleaning up the space.
      • If your Library has a P.A. system, make announcements every day when the meal service begins, and perhaps another announcement halfway through.
      • If you have a big enough space so that you can do a program of some kind in the same room, try to do that! If you don’t have space in the feeding room to do a program, then try to schedule a program so that the program ends just as the food service begins. The goal is that people are receiving library services as well as food services.
      • Try to keep a collection of books in the feeding space, maybe on a shelving cart, so that children can select a book to check out after they finish eating.
      • Promote your summer reading program and sign up the kids who attend the feeding program.