The Library Board of Trustees is required to meet at least once each month for the transaction of its business [KRS 173.060; 173.350(1); 173.500; 173.735]. The Library Director should create a board packet for each of the trustees. The packet should include an agenda, the minutes from the previous month’s meeting, the financial statements and payment vouchers, and any other information the trustees need to consider for the monthly meeting. The packet should be sent in advance of the monthly meeting to allow trustees ample time to review these documents before the meeting.
At each monthly board meeting, the board will approve the minutes from the previous meeting and the financial report. The minutes and payment vouchers will then be signed by the Board President and the Secretary.