Check the Final Plans Carefully:
- Are there enough outlets?
- Are the switches where you need them?
- Are the correct light fixtures shown?
- Will the casework (built-in furniture) serve your needs?
- Sightlines: Can you readily supervise public areas from the circulation desk?
Advertise for Bids:
- Comply with bidding laws. This is usually the responsibility of the Architect.
- Comply with prevailing wage laws. This is usually the responsibility of the Architect.
- Bid documents should establish criteria for selection of qualified and experienced contractors.
- What are the required contractor qualifications?
- A meeting to review bid procedures and to field questions about the bid documents.
- Attendance may be optional or mandatory.
- An Addendum may be issued to clarify documents and answer questions. This becomes an official part of the contract documents.
- Confirm that each bid is complete, addenda have been acknowledged, etc.
- Open, read, and record the bids – that's it.
- You might say, "the apparent low bidder is ...." Do not say, "The low bidder is ...."
Select Lowest and Best Bidder:
- Responsive Bidders:
- A bidder that has submitted a bid which conforms in all material respects to the invitation for bids.
- If the bidder is not responsive, they must be rejected for not meeting all bid requirements.
- Responsible Bidders:
- Bidders that have the capability in all respects to fully perform the contract requirements, and the integrity and reliability which will assure good faith performance.
- Get list of all recent projects.
- Has the contractor done projects of similar size, cost, and complexity?
- Check the contractor’s references.
- Did they finish on time?
- Did they finish within the budget?
- How did they handle construction problems, questions, and conflicts?
- Does the contractor have a stable address?
- Check the contractor’s bank and insurance references.
- Carefully check all financials.
- Check for licensing in Kentucky?
- Contracts should require that conflicts are mediated by a neutral mediator to help avoid costly, time-consuming law suits.
- Do they have commercial AND public construction experience?
- Would previous owners use the same contractor again? More info to follow
- The bids are obtained;
- The contract with selected contractor is negotiated;
- The architect and owner approve the sub-contractors, and,
- The contract is signed.
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