Links for Further Research -- Records Management
Imaging Technologies and Recordkeeping
IT
Enterprise Architecture and Standards
Overall plan to enhance coordination, reduce
diversity, promote data sharing and gain efficiency in
the development
of business solutions.
Other Links
Berkeley
Digital Library Sunsite - Imaging Information
Digitizing images and text.
National
Archives and Records Administration: Guidelines
for Digitizing Archival Materials for Electronic
Access
Provides a method of evaluating the quality
of images produced, to estimate the data storage for
access (online) files and master (off-line) files, and
to assist in determining the need for upgrades to the
NARA network infrastructure.
Research
Libraries Group: Digital Initiatives at RLG
Digital imaging of research materials to
improve access and long-term retention.
Georgia:
Electronic Document Imaging Systems Guidelines
Provides advice in the selection, purchase,
implementation, and use of Electronic Document Imaging
Systems.
New
York: Micrographics and Digital Imaging
Imaging and microfilming FAQs.
Guidelines
for Ensuring the Long Term Accessibility and Usability
of Records Stored as Digital Images Number 22.
(1998)
Records and information management publications.
Moving
Theory into Practice (Cornell University)
Digital imaging tutorial.
Guidelines
for Managing Electronic Mail
Explains best practices and procedures state and local agencies should follow
to properly manage their e-mail as a public record, in accordance with Enterprise
Standard 4060 (for state agencies) and the records retention schedules. While
records management for e-mail is essentially the same as for corresponding paper
documents, the technical considerations necessary to manage e-mail require guidelines
specific to the media.
Status
of E-mail as Public Record
An Enterprise policy that clarifies the public record status of e-mail messages.
Enterprise
Standard: 4060 Recordkeeping – Electronic
Mail
Provides the technical context for management of
e-mail in the executive branch of state government as
a part of the Enterprise Architecture and Standards maintained
by the Governor’s Office for Technology.
Internet
and Electronic Mail Acceptable Use Policy (CIO-060)
Sets broad parameters for the management and acceptable use of e-mail in the
Executive Branch of state government. Can be used as a model for agencies (state
agencies must use it as a minimum).
Website Publishing/Recordkeeping
Commonwealth
Web Publishing Standards
Includes policies, references, form, and templates for use by State Government
agencies.
Guidelines
for Electronic Records Management on State and
Federal Agency Websites
An analysis by Charles R. McClure and J. Timothy Sprehe, Ph.D., Syracuse University
based on a survey of government policies in 1997.
National
Archives, White House Web Site during the Clinton
Administration.
Provides an example of how archived websites may be viewed.