Archives Research Room

The Archives Research Room is open to the public, Monday-Friday 9:00 am - 4:00pm ET.

Research Room staff available by phone, Monday-Friday  8:00 am - 4:00 pm ET. 

All visitors must register with the security guard before entering the Archives Research Room.

 

Kentucky's Historic Public Records

Our holdings include Kentucky’s city, county and state government records.  The following examples reflect many of the valuable public records available for research:

  • Birth and Death records for 1852 through 1910:
  • (1852-1862, 1874-1879, 1891-1910)
  • Birth and Death City Registers for four Kentucky cities:
  • Covington, Lexington, Louisville, and Newport
  • Death certificates for 1911-1960                                            
  • Marriage records
  • Census and Military records
  • Judicial records (Civil, Criminal and Court of Appeals)
  • Wills and Deeds
  • State Agency records

 

Registration

All visitors using the Archives Research Room must register with the security guard at the information desk and place personal items in the lockers provided.  For complete details on registration please review our Registration Form.

Many of the materials available for use in the Archives Research Room are unique and irreplaceable. Theft of or tampering with public records is a Felony Offense.

To help safeguard these archival materials, the following items are allowed in the Archives Research Room:

 Pencil    

Paper

 Portable Computer  

Research notes

Digital Camera / Camera Phones (Flash cannot be used)

Cell phones (Ring tone must be turned off and calls must be taken outside the Research Room)

 

Furthermore, the following items are not allowed in the Archives Research Room:

Food / Beverages

Gum

Tobacco products

Briefcase

Computer Case

Bag

Backpack

Purse

Coat

Hat

Umbrella

Pens

Pocketknives

Scissors

Computer discs

CDs

USB / External drives

Scanner / Personal copier

Books

Envelopes, Folders and Binders

 

Research Assistance

Our staff will help you begin your research; however, they cannot perform research for you.  The bulk of our holdings are in microfilm format.  Feel free to ask our staff about our records, finding aids and/or operating our microfilm equipment. 

Our vast collection of original documents is in storage and requires retrieval by Archives staff.  Researchers wishing to review these records must submit a request form.  Records retrieval may take up to 30 minutes.  Any duplication of original documents must be done by staff.  For more details please review our Handling Historical Records and Duplication policies.

We provide in-house access to online databases that describe our records; however we do not yet have the records themselves available online.  You can search our online catalog for descriptions of our records.  We also provide on-site access to the Library Edition of Ancestry.com.

Charges

There is no charge for admission.  Charges for duplication include $ .50 per microfilm copy and $ .25 per photocopy, and may be paid at the end of your visit (copiers are not coin or vendor-card operated).

 

For further information

You may email the Research Room: kdla.archives@ky.gov or call: 502.564.8300 ext. 350

effective Dec. 2

502.564.1770

If an on-site visit is not possible, you can submit a written research request, using one of our forms.  See our Records Request Form page for more details.  See our Professional Researchers list if you want to hire an independent professional researcher to do research for you.

We do not collect private materials.  We suggest you contact the Kentucky Historical Society for more information about the placement of materials such as manuscripts, family files and family histories.