Local Government Records Services

The Local Government Records Branch provides records management assistance to more than 2,900 local government agencies within the Commonwealth. These services are provided by four regional administrators strategically located:

• East Region - Tim McIntosh 502.750.1913
• North Central Region - Lena Jones Turner 859.707.6423
• South Central Region - Larry Barnett 502.229.9597
• West Region - Trace Kirkwood 270.991.5195
• Local Records office phone is: 502.564.8300 ext. 258
• Local records grant application information may be obtained by contacting Sunnye Smith, Grant Specialist at 502.564.8300 ext. 257

For direct service assistance and grant application information please contact the regional administrator for your area.

Local Records Branch is dedicated to providing free hands-on, in-office service to all local agencies.

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Direct Services

• Assist with the use of the appropriate Records Retention Schedule and the destruction of obsolete records.
• Provide records management education training through the presentation of workshops
• Provide guidance for the creation of local government records management programs
• Provide records management consultative services, including new technologies
• Provide onsite assistance in planning local records grant projects, developing applications, initiating projects and in monitoring progress
• Prepare records for microfilming
• Provide 24 hour service for records disaster recovery assistance

Local Records Grant Program

• Security microfilming
• Records management equipment
• Conservation and preservation of archival records
• Records management software and hardware systems (primarily for indexing)
• Establishing local archives
• Ordinance codification
• Salary support for back file conversion (scanning and indexing)