Understanding Records Management: Electronic Records


Kentucky law defines public records as "all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency" (KRS 171.410 (1)). Records management standards and principles apply to all forms of recorded information, from creation to final disposition, regardless of the medium in which the records are created and/or stored. Information in record-keeping systems must be maintained and accessible to the appropriate parties, until the all the legal, fiscal, and administrative retention periods have been met, regardless of the medium.

The following documents represent KDLA's efforts to offer guidance and support to state and local government agencies in managing the agency's electronic records. 


Electronic Records Management


Email Management